Privacy Policy

Newbury News Limited Privacy Policy

For the purposes of the General Data Protection Regulation (“GDPR”) and UK data protection laws, the controller is Newbury News Limited.

Newbury News Limited are committed to protecting your privacy and providing you with a positive experience on our website and in using our services.

This Privacy Statement applies to the Newbury News Limited website and solutions that link to or reference this statement and describes how we handle personal data and the choices available to you regarding collection, use, access, and how to update and correct your personal data. Additional information on our personal data practices may be provided in supplemental privacy statements or notices provided prior to or at the time of data collection.

‘PERSONAL DATA’

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

COLLECTION OF YOUR PERSONAL DATA

We may collect data, including personal data, about you as you use our websites, services and solutions and interact with us. “Personal data” is any information that can be used to identify an individual, and may include name, address, email address, phone number, login information (account number, password) and marketing preferences.

We collect personal data for the following reasons:

·       Providing customer service.

·       Managing a competition entry.

In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

In terms of being contacted for marketing purposes Newbury News Limited would contact you for additional consent.

USES OF YOUR PERSONAL DATA

Newbury News Limited will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Newbury News Limited is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Newbury News Limited may use your personal data for the purposes of operating our business, delivering, improving our services and solutions, sending other communications related to our business, and for other legitimate purposes permitted by applicable law. Some of the ways we may use personal data include:

·       Delivering a Solution, you have requested (in this case, entering a competition).

·       Analyzing, supporting, and improving your online experience.

 

YOUR PREFERENCES

We will always respect your wishes in respect of what type of communications you want to receive from us and how you want to receive them. There are some communications, however, that we need to send you regardless of your marketing preferences in order for us to fulfil our contractual obligations to you as a customer of ours. Examples of these essential service communications are:

·       Records of transactions, such as payment receipts, order confirmation, delivery information and advert proofs.

·       Service related mailings

You are in control of how we communicate with you. You can update your choices and/or your contact details by contacting us at:

Telephone:  01635 886648

Email: systems@newburynews.co.uk

Post:  You can opt out of communications at any time using the above contact details

USE OF COOKIES AND WEB TECHNOLOGIES

Like many websites, Newbury News Limited uses automatic data collection tools, such as cookies and embedded web links. These tools collect certain standard information that your browser sends to our website. Examples include your browser type and the address of the website from which you arrived at our website, the region or general location where your computer or device is accessing the internet, browser type and operating system. None of these will specifically identify you as an individual person.

We collect Device Information using the following technologies:

·       “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.

We will never sell or share your personal data for other organisations to use, other than as set out below.

·       We use MailChimp as our email automation platform. You can read their privacy policy information here: Mailchimp Privacy Policy

·       We also use Google Analytics to help us understand how our customers use the Site. You can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/. You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.

 

Through browsing our website (via Google Analytics) we may also collect information about:

·       Your Internet Protocol (IP) address. This is a number automatically assigned to your computer or device whenever you connect to the Internet. It is a unique address assigned by your Internet service provider or IT department on a TCP/IP network. Among other things, the IP address allows web servers to locate and identify your device.

SHARING YOUR PERSONAL DATA

We never share your personal data with third parties for the purposes of operating our business, delivering, improving, and customising our service and solutions

ACCESS TO YOUR PERSONAL DATA

Newbury News Limited, at your request, can confirm what information we hold about you and how it is processed. If Newbury News Limited does hold personal data about you, you can request the following information:

·       Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.

·       Contact details of the data protection officer, where applicable.

·       The purpose of the processing as well as the legal basis for processing.

·       If the processing is based on the legitimate interests of Newbury News Limited or a third party, information about those interests.

·       The categories of personal data collected, stored and processed.

·       Recipient(s) or categories of recipients that the data is/will be disclosed to.

·       How long the data will be stored.

·       Details of your rights to correct, erase, restrict or object to such processing.

·       Information about your right to withdraw consent at any time.

·       How to lodge a complaint with the supervisory authority.

·       Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.

·       The source of personal data if it wasn’t collected directly from you.

·       Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

Newbury News Limited accepts the following forms of ID when information on your personal data is requested:

Passport, driving license, birth certificate, utility bill (from last 3 months).

YOUR RIGHTS

Under the GDPR you have the following rights:

·       To obtain access to, and copies of, the personal data that we hold about you;

·       To require that we cease processing your personal data if the processing is causing you damage or distress;

·       To require us not to send you marketing communications;

·       To require us to erase your personal data;

·       To require us to restrict our data processing activities;

·       To receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller; and

·       To require us to correct the personal data we hold about you if it is incorrect.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply. You can find out more about your rights at www.ico.org.uk.

If you have any questions about how we use your personal data, or should you have questions or comments related to this Privacy Policy, or you wish to exercise any of the rights set out above, please contact us using the following:

·       By post: Newbury News Limited, Newspaper House, faraday Road, Newbury, Berkshire RG14 2DW

·       Email: systems@newburynews.co.uk

·       Telephone: +44 (0)1635 886648

If you are not satisfied with how we are processing your personal data, you can make a complaint to www.ico.org.uk.

UPDATES TO THIS PRIVACY POLICY

We may update this Privacy Statement from time to time. If we modify our Privacy Statement, we will post the revised version here, with an updated revision date. You agree to visit these pages periodically to be aware of and review any such revisions. If we make material changes to our Privacy Statement, we may also notify you by other means prior to the changes taking effect, such as by posting a notice on our websites or sending you a notification. By continuing to use our website or Solutions after such revisions are in effect, you accept and agree to the revisions and to abide by them.

This policy was last updated on 26th May 2018

PROTECTING YOUR INFORMATION

We have put in place appropriate security procedures and technical and organisational measures to safeguard your personal information and ensure that it is processed lawfully which includes limited access, use of secure passwords and two-factor authentication as appropriate.

You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk.